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Updating Outlook Settings via Control Panel > Mail

This document provides step-by-step instructions for managing Outlook profiles and settings using the Control Panel > Mail (Microsoft Outlook) applet. This method applies to specific versions of Microsoft Outlook and is useful for advanced configurations or resolving profile-related issues.

Disclaimer

Please be advised that we do not provide official technical support for this setup. It is offered as a courtesy, and we are unable to assist with any issues, troubleshooting, or complications that may arise from its use.

Applicable Outlook Versions

The Control Panel > Mail method applies to the following Outlook versions:

Outlook Version

Outlook 2019
Outlook 2016
Outlook 2013
Outlook 2010

For modern versions of Outlook 365, most settings can be updated directly within Outlook. However, Control Panel > Mail may still be required for profile management.

Accessing Mail Settings via Control Panel

Follow these steps to access the Mail Setup options:

Step 1: Open Control Panel

  1. Press Windows Key + S and type Control Panel, then select it.
  2. Ensure the View by setting (top-right corner) is set to Small icons or Large icons.

Step 2: Locate the Mail Applet

  1. Find and click Mail (Microsoft Outlook).
  2. On 32-bit systems or older Outlook versions, it may appear as Mail (32-bit).
  3. This opens the Mail Setup - Outlook window.

Using the Mail Setup Options

From the Mail Setup - Outlook window, you can manage various settings:

1. Email Accounts

  • Click Email Accounts... to:
  • Add new email accounts.
  • Modify settings for existing accounts (e.g., server settings, passwords).
  • Remove old accounts no longer in use.

2. Data Files

  • Click Data Files... to:
  • Set or change the default delivery location (e.g., PST file).
  • Add or remove data files.

Key Notes

  1. For users of Outlook 365, most settings are updated directly within Outlook under:
  2. File > Account Settings > Account Settings.
  3. However, Control Panel > Mail is still required for profile-related tasks.
  4. The Control Panel > Mail method does not apply to web-based versions of Outlook (e.g., Outlook Web App or Outlook.com).

Troubleshooting

  • If the Mail (Microsoft Outlook) option is not visible:
  • Ensure Outlook is installed on your system.
  • Check that the correct version of Control Panel (32-bit or 64-bit) is being accessed.

Conclusion

The Control Panel > Mail (Microsoft Outlook) applet is a powerful tool for managing profiles, email accounts, and data files. It is especially helpful for troubleshooting and advanced configuration tasks that cannot be handled directly within the Outlook application.